Privacy Policy for the Online Application Process
General Information
We are providing you with this Privacy Policy, which applies exclusively to data collected as part of the online application process, to inform you about how we handle the personal data collected from you during the application process.
Data Controller
The data controller within the meaning of data protection law is:
L1VE Germany GmbH
Sophienstr. 32
10178 Berlin
Germany
Registration in the Commercial Register:
Registering Court: Charlottenburg Local Court
Registration Number: HRB 265312 B
Email:
info@l1ve.comA data protection officer has not currently been appointed.
Personal Data in the Context of the Application Process
Personal data refers to information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, phone number, and date of birth, as well as data regarding your professional history, which can be reasonably attributed to a specific person.
Information that cannot be directly linked to your identity is not considered personal data.
Basis and Purposes of Processing Personal Data in the Application Process
When you submit an electronic application to us, we collect and process your personal data for the purpose of conducting the application process and for taking pre-contractual measures in accordance with Article 6(1)(b) of the GDPR.
By submitting your application, you provide us with personal data, which we use exclusively for the purpose of processing your application.
In particular, the following data is collected:
First and last name
Email address
Phone number, if provided
LinkedIn profile, if provided
Information about how you learned about us
Application documents such as resume, cover letter, and references
Only authorized employees involved in the application process have access to your data.
Your personal data will be processed exclusively for the purpose of filling the position for which you have applied.
Your data will be stored for a period of 180 days following the conclusion of the application process. This is done to fulfill legal obligations and to defend against potential legal claims. Afterward, your data will be deleted or anonymized.
In addition, your data will be stored in our talent pool for a period of 365 days, provided you have consented to this. This is to ensure that you are considered for suitable future job openings.
If you are hired by us, your application data will be stored for the duration of your employment, to the extent necessary.
Disclosure of Data to Third Parties
The data you submit as part of your application is transmitted in encrypted form and stored in a database. For this purpose, we use the service provider Personio GmbH, which acts as a data processor in accordance with Article 28 of the GDPR.
We have a data processing agreement with Personio that ensures your personal data is processed in accordance with applicable data protection regulations.
For more information, please visit:
https://www.personio.de/impressum/
Data Subject Rights
Under applicable legal provisions, you have the right at any time to:
Access your stored data in accordance with Article 15 of the GDPR
Rectification of inaccurate data in accordance with Article 16 of the GDPR
Erasure of your data pursuant to Art. 17 GDPR
Restriction of processing pursuant to Art. 18 GDPR
Data portability pursuant to Art. 20 GDPR
Objection to processing pursuant to Art. 21 GDPR
If the processing is based on your consent, you have the right to withdraw it at any time with future effect.
To exercise your rights, please contact:
info@l1ve.com
You also have the right to lodge a complaint with a data protection supervisory authority.
Final Provisions
We reserve the right to amend this Privacy Policy as necessary to bring it into line with current legal requirements or changes to our application process.
In addition, our general Privacy Policy applies, which can be found at:
https://www.l1ve.com/privacy-policy
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.